One of the most popular time management methods for planning your daily tasks is the ALPEN method. As an abbreviation, it describes the following process in daily task planning:
- A TASKS write
- L ength estimate
- P buffer times (maximum crush 60-80 percent of working)
- E decisions prioritize
- N follow-up check (what has been reached)
If you use this method to manage your daily chores, nothing should go wrong. When you write down the tasks, you are now referring to your daily tasks. Take the Eisenhower matrix and derive your daily tasks from it and try to estimate the time you will need for them.
But only plan about 60 to 80 percent of your day. Especially if you repeatedly get unexpected tasks from third parties that are urgent and important, you should expect more slack.
Now prioritize the tasks and put those to the front that definitely have to be done on the same day. At the end of the day, check which tasks have actually been completed and which you have to carry over to the next day. The control brings you the experience to more accurately assess your tasks.
Trust in your own rhythm:
Please pay attention to your biorhythm when prioritizing the tasks. Here you should simply know yourself well enough to know at which times of the day you are particularly attentive and creative and at which times you lose concentration. Now put the important tasks that require a lot of concentration on the times of day with a high level of concentration. You then assign the unimportant tasks to the times when you are less focused.
Avoid disruptions to important tasks:
Try to complete important tasks in an undisturbed environment if possible. As soon as you are disturbed, your concentration drops and you need a relatively long time to concentrate on the task again. This phenomenon is also called the saw blade effect, because your concentration swings back and forth like a saw blade and you lose 20 to 30 percent of the time as a result.
One of the means here is to find a quiet place or to close the door. It also helps to tell colleagues or family members beforehand that you have to concentrate on a task for the next hour and do not want to be disturbed.
Do tasks with more motivation?
Who does not know it. Above all, we are happy to postpone the important tasks that require more concentration. Procrastination is a widespread phenomenon that nobody can really avoid. The art is to overcome them.
There are many tasks that you have to leave your comfort zone. This is particularly difficult, so you should always try to motivate yourself to always go one step further. A tried and tested remedy has a very appropriate name: Eat the Frog!
This procedure says that you should just do the unpleasant tasks without constantly postponing them. You really need to motivate yourself to do this. It’s best to put a little frog on your desk to remind you of it. Also reward yourself for completing tasks.
Simply implement time management
Just try to use our procedures and implement them for you. Start small and if it works for you then expand it. First set a goal and then achieve it. Once that works, expand the concept to other areas of your life. But the most important thing is that you plan as realistically as possible and do not overwhelm yourself if possible. After all, time management should help you approach your tasks more consciously and relaxed.